Policies

Event Organizer Responsibilities

As the Go Further event organizer, you are fully accountable for all aspects of your fundraiser. This includes but is not limited to logistics, promotion, budgeting, and permits.

Please remember that your event is independent of Crohn’s and Colitis Canada. You may not represent yourself as an employee or official spokesperson of the organization.

While we value your invitation to attend or speak at your event, we’re unfortunately not always able to accommodate every request due to staff capacity and scheduling. If you’d like to request a Crohn’s and Colitis Canada staff member at your event, please email gofurther@crohnsandcolitis.ca outlining the details of your event.

Liability

As a third-party fundraiser for Crohn’s and Colitis Canada, you are not permitted to collect, retain, or share personal donor information, including names, contact details (e.g. phone numbers, email addresses) or donation amounts. This policy ensures compliance with privacy laws (PIPEDA), CRA’s guidelines for third-party fundraising and aligns with Crohn’s and Colitis Canada’s commitment to protecting donor confidentiality.

All donations must be directed through official Crohn’s and Colitis Canada channels to ensure proper receipting, stewardship, and data security.

For questions about tax receipts or donor records, individuals should be referred directly to Crohn’s and Colitis Canada.

Donor Stewardship and Privacy

Crohn’s and Colitis Canada is not party to any liability coverage without prior knowledge. Crohn’s and Colitis Canada accepts no legal responsibility and cannot be held liable for any risk or injury.

Depending on your fundraiser, you may need licenses or permits (e.g., for park rentals, alcohol service, or road closures). Event organizers are responsible for meeting all municipal, provincial, and federal standards and fulfilling all legal authorizations, permits, licenses, and insurance needs required to host the event.

Event Promotion

To help support your fundraising event, we can provide a “Proudly Supporting Crohn’s and Colitis Canada” logo for use on event materials (e.g., posters, social media graphics, t-shirts). You will be able to find the files for this in the Fundraising Dashboard once you’ve registered your event for Go Further and it’s been approved by a Crohn’s and Colitis Canada staff member.

Please note:

• The official Crohn’s and Colitis Canada organizational logo may not be used to promote Go Further fundraising events
• Do not alter the colours, dimensions, or elements of the Proudly Supporting logo
• You may only reference the organization’s name in a secondary context, such as:
  “This event is held in support of Crohn’s and Colitis Canada.”
• All promotional content using the Proudly Supporting logo must be submitted for review and approval prior to publication or distribution
• We may request edits to ensure alignment with our brand
• Unauthorized use of our trademarks or copyrighted materials may result in legal consequences
• Please allow at least two weeks for approval of any materials; additional time may be needed for larger fundraisers

Additionally:

• Unfortunately, not all Go Further events may be promoted in our Talk About Guts newsletter, emails, and social media channels, but you may request that your event be listed on the official Crohn's and Colitis Canada website (crohnsandcolitis.ca), should you opt-in to this upon registration of your event; depending on the nature of your event there may be potential for additional promotion on other channels, however, please note this is determined on a case-by-case basis
• We cannot distribute press releases or provide media contact lists
• We can offer you a Media Release template to support your outreach—this can be found in your Fundraiser Dashboard upon registration and approval of your event
• We cannot sell tickets, auction items, or merchandise on behalf of your event

Media Engagement

Should any media outlets have any questions about the cause or the organization’s programs, please refer them to a member of our team at gofurther@crohnsandcolitis.ca.

Event Expenses

Unfortunately, Crohn’s and Colitis Canada is unable to reimburse you for expenses incurred for your fundraiser. As the event organizer, it is your responsibility to maintain accurate accounting for your event, logistical costs, and marketing and promotion associated.

Tax Receipts

Crohn’s and Colitis Canada will only provide charitable tax receipts in accordance with Canada Revenue Agency (CRA) regulations.

Online donations of $15 or more will automatically receive tax receipts via email.

We cannot issue tax receipts for:

• Event ticket sales
• Any gambling-related events or activities
• Silent auction purchases
• Goods or services received in exchange for a donation
• Sponsorships or in-kind donations

Receipts are to be issued only to the individual or business donating. All donations must be received by December 31 to qualify for a receipt for that calendar year.

Donor Privacy and Information Handling

As a third-party fundraiser for Crohn’s and Colitis Canada, you are not permitted to collect, retain, or share personal donor information, including names, contact details, or donation amounts. This policy ensures compliance with privacy laws and aligns with Crohn’s and Colitis Canada’s commitment to protecting donor confidentiality. All donations must be directed through official Crohn’s and Colitis Canada channels to ensure proper receipting, stewardship, and data security. If donors have questions or wish to receive a tax receipt, they should be referred directly to Crohn’s and Colitis Canada.

Offline Funds

Please note that Crohn’s and Colitis Canada will not accept any offline funds raised by Go Further/third-party events. All funds raised in support of your event must be collected via the Go Further website. Tax receipts will not be issued for any offline donations.